Free email server setup for your domain or small business through Google Apps
Tuesday, January 20, 2009, 12:08 PM -
Analysis and Reviews
If you have a small business, running a non-profit org, or a school, you probably have a website with your own registered domain name. You might also have the requirement of setting up email accounts for your domain, like
owner@your-domain.com, etc. Normally, you would be looking for a service provider which supports email along with hosting your site. I would strongly recommend that you switch over to
Google Apps to support your Email requirements. All you need is ability to update DNS settings for your domain which your service provider generally provides. Your existing website and other stuff just remains the way it is.
Last week, I switched over the Email system of a website to Google Apps and it took just 20 minutes to do everything. The migration was a cake-walk. Once you register your domain with Google Apps, you would get detail instructions on how to do that, but in a nut shell, you just have to update your domains DNS settings. Technically you would be updating your DNS's CNAME and MX records. Click
here to know more about configuring MX records.
The main reasons why we switched over were:
1. Our main server was handling around 1000 emails per day and the usage was continuously growing. Moving to Google Apps meant less usage of resources on the server.
2. Google was much better in handling spam than we could do with open-source anti spam engines. Anti-spam engines take a lot of server resources too.
3. You could login into either http://mail.mydomain.com to check emails or even pull it into your personal gmail address through POP access.
4. You can create groups and specially a
catchall@mydomain.com email address that will catch emails addressed to users that you havent created manually.
5. Sites like hotmail uses SPF technology and tend to flag emails coming from several servers as either SPAM or they just reject it. With Google Apps, you have a better chance that they will reach hotmail users. It can be quite embrassing for your business to send an email to a hotmail user which never reaches them or lands in their SPAM folder. You can read more about
Hotmail and SPF nightmare here.
There are basically two packages in Google Apps. A free Standard package which gives you only 7GB storage space and a $50/user Premium package.
Check them out at
Google Apps comparison page.
The best thing about Google Apps email is the hassle free migration process and their system simply works. Their self-help documentation is also properly laid out to answer all your questions.
Google Apps is not just about Email, but a complete solution for small office setup. I am writing about Email only because I am a very satisfied user of the email system.
Helpful links:
Google Apps getting started guide.Google Apps Email FAQ pageHappy Google Appsing.//